AFT successfully bargained with the District around emergency actions relating to the Coronavirus Pandemic and agreed on a Memorandum of Understanding (MOU) that addresses many of the effects faculty have been dealing with. Below are clarifications and answers to questions related to the MOU.
- Read highlights of all of the key relief measures of the MOU
- Read the full text of the MOU
- Instructions for requesting added pay for moving courses online
- Forms for COVID-19 leaves of absence
- Questions and answers
Instructions for requesting 10 hours of added pay for transitioning to online instruction:
- No prior approval is needed to receive these 10 hours
- Include any time that it took to transition your courses to online instruction or to help others to do the same (this includes faculty who were already teaching online but who helped other faculty to move courses online)
- Up to 10 hours will be covered (maximum 7.5 hours per day)
- If you do not receive a timesheet from your division, submit a timesheet (as explained below) to your dean or supervisor
- Sample message from faculty member to Dean/Supervisor: “I am requesting 10 additional hours pay for transitioning my course(s) / work online in accordance with the COVID-19 MOU between AFT and the District. My time sheet is attached.“
- Follow these steps to complete timesheet:
- Download this timesheet: https://aft1493.org/wp-content/uploads/2020/04/AdjunctFacultyTimesheet.pdf
- In the Salary Schedule box, Full-timers enter: OL, and Part-timers enter: AJ
- In the Special: box, enter your hourly rate from the appropriate salary schedule:
- Full-timers (Overload):
Note: Since the Overload schedule only has 10 steps, full-time faculty at Step 10 or higher on the regular full-time salary schedule are at Step 10 on the Overload schedule.
- Full-timers (Overload):
- In the Date column, enter the dates the work was done. For full-time faculty, these days should not be during the campus closure dates of March 12th, 13th, and 16th.
- In the Spec. column, enter the number of hours worked each day (7.5 hours max. per day)
- View an example of a completed timesheet for transitioning to online
Forms for COVID-19 Leaves of Absence:
The Families First Coronavirus Response Act provides new leave programs to assist employees through this time.
Download this FFCRA Leaves Information and the necessary forms:
- Emergency Paid Sick Leave Form – If you cannot work (or work remotely) due to a COVID19 related reason, please complete this form.
- Extended Family & Medical Leave Form – If you cannot work (or work remotely) because you are caring for a child whose school or place of care is closed (or child care provider is unavailable) due to a COVID-19 related reason, please complete this form.
Questions and Answers
NOTE: For any situations where a faculty member runs into an obstacle in claiming new benefits, they should contact either:
1) AFT Executive Secretary Marianne Kaletzky (firstname.lastname@example.org) or 2) their AFT Chapter Chair or Representative
Overload Compensation & Reimbursements
Q: What is the reimbursement process. Will there be a form to fill out?
Q: For the agreed upon 10 hours of additional pay for each faculty member, can any hours spent on conversion to teaching online be applied? Does it need to be formal training?
A: It does not need to be formal training, just time spent on any work needed to prepare to teach online or to adjust materials if a faculty member was already doing online teaching. The union encourages all faculty to claim this benefit.
Q: Have faculty already received pay for the cancelled classes on March 12-16?
A: Both full time and part time faculty should have received this pay. The District is still figuring out the process for the extra pay for these three days for adjunct faculty.
Q: Do faculty contact Deans for compensation for time spent moving online?
A: Yes, faculty should contact their Deans. See instructions above.
Q: How long should faculty wait before applying for reimbursements/additional 10 hours pay?
A: Faculty should not wait. The Union encourages faculty to put in their requests now by contacting their Deans. See instructions above. If they run into barriers, faculty should contact their AFT Chapter Chair or Rep or Paul Bissember (email@example.com)
Q: What happens to classes that faculty can’t teach if they take one of these leaves?
A: It’s the District’s responsibility to find a sub, not the employee’s. (The District may be unprepared since it’s a brand new process). If a faculty member has problems, contact the union for help.
Q: Does parental leave for schooling apply to high school aged kids?
A: Yes, as long as they are under 18. The rules are based on the Families First Coronavirus Response Act (FFCRA).
Q: Should faculty take a leave if they are having mental health and other challenges?
A: Yes, we encourage this! It’s an emergency relief benefit the Union has negotiated for faculty and part of the reason the Union is reaching out to faculty. It’s faculty’s RIGHT to take the leave and this is a legal agreement. Faculty are still able to use sick leave to take time off for leaves that fall outside of the FFCRA eligibility.
Q: Do faculty need to take a full leave or can they take a partial leave or reduction in classes/shifts?
A: Faculty should tell HR what they feel they need to do given their situation. It need not be all or nothing. Faculty have an option to decrease their load; for example, teach one less class.
Q: Do part-timers have the same eligibility as full-timers?
A:. Yes. All provisions in the MOU apply to both part and full time faculty.
Q: Who do we contact for leave requests?
A: HR at the District: David Fuene. Faculty may choose to cc their supervisor/Dean when making the request. However, faculty do NOT request leave through their supervisor or Dean.
Q: Will faculty lose their standing for Fall if they take a leave?
A: No. Deans cannot retaliate or change faculty standing/seniority based on leaves of absence. The MOU is a legal document, so retaliation is illegal.
Q: Can faculty take sick leave if they don’t have COVID?
Q: Will any equipment purchased for working from home be considered “district owned?”
Q: Are Deans aware of the new MOU, that faculty will be requesting compensation pay or reimbursement?
A: The information may not have reached them yet. AFT has encouraged the District to streamline communications with administrators.
Q: When does the MOU end?
Q: If a faculty member is being asked to continue serving on a committee, what should they do?
A: They should notify the Union. Continuing to work on a committee is not required during this period.
Q: If faculty’s required duties (from Appendix) have expanded,what should they do?
A: Keep a record of time spent. Only do essential work as laid out in the contract. Faculty can refuse all other work including Division meetings, etc. It’s faculty’s right to ask for a reduced load – this would be through HR, not the Dean.
Scope of negotiations
Q: Are summer and fall still up in the air in terms of negotiations around COVID-19?
A: Yes. However, AFT has sent dates to the District for continuing negotiations around our regular, ongoing contract negotiations.